Leave of Absence Policy

Policy Purpose:

Clinician’s Incubator supports candidates in need of requesting time out of the program for medical and personal reasons. This policy explains the Leave of Absence available to candidates.

To Whom the Policy Applies:

Any candidate currently enrolled in Clinician’s Incubator Signature Supervision Program.

Policy Statement:

A Leave of Absence will be approved for a candidate for medical or personal reasons, if the request is for longer than one calendar month. Requests for a leave of absence are required to be formally submitted via a FORM [LOA: Leave of Absence Form]

Leaves of Absence can be requested for any of the reasons below:

  • One’s own serious health condition

  • A family member who has a serious health condition

  • Birth and care of a newborn child

  • Adoption or foster care placement

  • Personal reasons

  • Other

A Leave of Absence can be scheduled in advance. Leaves of Absences begin on the 1st of the month.

A Leave of Absence can be requested immediately. The Leave of Absence will still begin on the 1st of the following month.

Leave of Absence for one month or less will not be granted.

A Leave of Absence is valid for 12 months. If the candidate is unable to re-engage after 12 months, another Leave of Absence Form [LOA: Leave of Absence Form] is required to be completed and submitted.

Leave of Absence requests are limited to a total of three (3) Leaves of Absences (taken at different times), unless Clinician’s Incubator provides an exception for a particular candidate based on their unique circumstances.

Responsibilities:

Candidate:

  • Communicate a leave of absence request to Program Director or Designee

  • Complete Leave of Absence Form [FORM LOA: Leave of Absence Form]

Program Director or Designee:

  • Send Leave of Absence Form

  • Invite candidate to a 15-minute videosession to discuss any questions candidate may have prior to completing the Leave of Absence Form.

  • Designate a “follow up” timeframe in which to reach out to candidate to discuss restart date.

Re-entry from a Leave of Absence:

Re-entry from a Leave of Absence starts on the first of any month. It needs to be arranged directly with the Program Director or Designee. A FORM [LOA: Re-entry from Leave of Absence Form (v2.0)] re-instating their supervision is required to be signed by the candidate in advance of the re-entry day.

Billing:

If you are enrolled in Signature Supervision group program, the billing cycle continues when you are on Leave of Absence until your contractual commitment is met. Any payments made to Clinician's Incubator during your Leave of Absence are credited toward your return.